Difference between revisions of "Aide memoire for oral presentations and visual aids"

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=Words of advice=
 
=Words of advice=
−
1. Identify a single overriding communication objective (SOCO) adapted to your audience.
 
−
2. Develop a storyboard: Start with the conclusion slide matched to the objectives, derive a recommendation slide on its basis and then prepare results, methods and introduction.
 
−
3. Prepare visual aids with large fonts without “serifs”, good contrast and no more then seven lines per slide.
 
−
4. Present digital information in tables and display analogical information on graphs. Add only the maps, pictures and graphics that serve the SOCO.
 
−
5. Write a script with full sentences that take slide bullet points as starting point. Push excessive information to the script and the Q&A session.
 
−
6. List potential questions and prepare answers.
 
−
7. Rehearse over and over again with feedback from a public, and check timing.
 
  
 +
# Identify a single overriding communication objective (SOCO) adapted to your audience.
 +
# Develop a storyboard: Start with the conclusion slide matched to the objectives, derive a recommendation slide on its basis and then prepare results, methods and introduction.
 +
# Prepare visual aids with large fonts without “serifs”, good contrast and no more then seven lines per slide.
 +
# Present digital information in tables and display analogical information on graphs. Add only the maps, pictures and graphics that serve the SOCO.
 +
# Write a script with full sentences that take slide bullet points as starting point. Push excessive information to the script and the Q&A session.
 +
# List potential questions and prepare answers.
 +
# Rehearse over and over again with feedback from a public, and check timing.
  
 
==Evaluation checklist==
 
==Evaluation checklist==
Line 13: Line 13:
 
===Summarized content===
 
===Summarized content===
  
−
Content targeted to audience
+
- Content targeted to audience
−
 
+
- Key concepts emphasized
−
Key concepts emphasized
+
- Details left aside
−
 
+
- Focus on a clear SOCO
−
Details left aside
+
- One verb / objective
−
 
+
- Parallel objectives / conclusions
−
Focus on a clear SOCO
+
- Limitations slide
−
 
+
- Data supporting the conclusions
−
One verb / objective
+
- Evidence-based recommendations
−
 
+
- Sequential slides
−
Parallel objectives / conclusions
+
- Efficient story telling
−
 
+
- 1 to 1.5 slide per minute
−
Limitations slide
 
−
 
 
−
Data supporting the conclusions
 
−
 
 
−
Evidence-based recommendations
 
−
 
 
−
Sequential slides
 
−
 
 
−
Efficient story telling
 
−
 
 
−
1 to 1.5 slide per minute
 
  
  
 
===Effective visual supports===
 
===Effective visual supports===
  
−
Font size >20, =< 7 bullets
+
- Font size >20, =< 7 bullets
−
 
+
- Sufficient contrast, wise colours
−
Sufficient contrast, wise colours
+
- Informative, time, place person titles
−
 
+
- One graph / table / list per slide
−
Informative, time, place person titles
+
- Non-sentence bullets
−
 
+
- No lonely bullets
−
One graph / table / list per slide
+
- Parallel construction syntax
−
 
+
- Time sequence, time tags
−
Non-sentence bullets
+
- Graphs centred around one idea
−
 
+
- Optimized ink-to-data ratio
−
No lonely bullets
+
- No mix of digital / analogical info
−
 
+
- Standard tables with < 10 rows
−
Parallel construction syntax
+
- Numbers right-aligned, 1,000 dividers
−
 
+
- Rounding up
−
Time sequence, time tags
+
- No unnecessary graphic elements
−
 
+
- Map for geographical information
−
Graphs centred around one idea
 
−
 
 
−
Optimized ink-to-data ratio
 
−
 
 
−
No mix of digital / analogical info
 
−
 
 
−
Standard tables with < 10 rows
 
−
 
 
−
Numbers right-aligned, 1,000 dividers
 
−
 
 
−
Rounding up
 
−
 
 
−
No unnecessary graphic elements
 
−
 
 
−
Map for geographical information
 
  
 
===Harmonious delivery===
 
===Harmonious delivery===
  
−
Good flow, not too fast, not too slow
+
- Good flow, not too fast, not too slow
−
 
+
- Understandable language
−
Understandable language
+
- Humble, social, respectful presenter
−
 
+
- Speech related to visual aids
−
Humble, social, respectful presenter
+
- Speech adding to the slides
−
 
+
- Descriptions preceding analyses
−
Speech related to visual aids
+
- Time slot respected to the second
−
 
 
−
Speech adding to the slides
 
−
 
 
−
Descriptions preceding analyses
 
−
 
 
−
Time slot respected to the second
 
  
 
===Answers to questions===
 
===Answers to questions===
  
−
Floor handed over to the moderator
+
- Floor handed over to the moderator
−
 
+
- Questions noted
−
Questions noted
+
- Constructive, open mind
−
 
+
- Question points answered
−
Constructive, open mind
+
- Brief answers
−
 
+
- Conflict avoidance / resolution
−
Question points answered
 
−
 
 
−
Brief answers
 
−
 
 
−
Conflict avoidance / resolution
 
  
 
==DOs==
 
==DOs==
  
−
DO research your audience, who they are, what they like and what they do.
+
- DO research your audience, who they are, what they like and what they do.
−
 
+
- DO prepare your talk like a story-telling exercise where problems get framed and solved.
−
DO prepare your talk like a story-telling exercise where problems get framed and solved.
+
- DO ensure the talk unfolds sequentially with ideas following each other naturally.
−
 
+
- DO aim at keeping the attention of the audience at all times.
−
DO ensure the talk unfolds sequentially with ideas following each other naturally.
+
- DO boil down the study to its core elements.
−
 
+
- DO think of slides as self-sufficient vectors of information that stand out by themselves.
−
DO aim at keeping the attention of the audience at all times.
+
- DO think about the meanings of colours and contrast.
−
 
+
- DO time yourself during rehearsals.
−
DO boil down the study to its core elements.
+
- DO prepare to address language barriers.
−
 
+
- DO manage challenges through the Acknowledge-Sympathize-Respond technique.
−
DO think of slides as self-sufficient vectors of information that stand out by themselves.
+
- DO behave like the listener you would like to have as a presenter when seated in the audience to listen to other talks.
−
 
 
−
DO think about the meanings of colours and contrast.
 
−
 
 
−
DO time yourself during rehearsals.
 
−
 
 
−
DO prepare to address language barriers.
 
−
 
 
−
DO manage challenges through the Acknowledge-Sympathize-Respond technique.
 
−
 
 
−
DO behave like the listener you would like to have as a presenter when seated in the audience to listen to other talks.
 
  
 
==DONTs==
 
==DONTs==
  
−
DO NOT go over time. Ever.
+
* DO NOT go over time. Ever.
−
 
+
* DO NOT add details that may jeopardize the dynamic of the exchange.
−
DO NOT add details that may jeopardize the dynamic of the exchange.
+
* DO NOT add any element that is not essential to supporting the SOCO.
−
 
+
* DO NOT tell them everything you know.
−
DO NOT add any element that is not essential to supporting the SOCO.
+
* DO NOT write full sentences on your slides.
−
 
+
* DO NOT use capitals letters for more than one word that deserves highlighting.
−
DO NOT tell them everything you know.
+
* DO NOT try to communicate more than one idea per graph.
−
 
+
* DO NOT use excessive amount of animation.
−
DO NOT write full sentences on your slides.
+
* DO NOT use colours at random.
−
 
+
* DO NOT express excessive confidence through jokes and a familiar attitude.
−
DO NOT use capitals letters for more than one word that deserves highlighting.
+
* DO NOT have elements on the slides that are not commented upon in the script.
−
 
+
* DO NOT use the pointer excessively (if at all). Prefer an oral description of what is on the slide
−
DO NOT try to communicate more than one idea per graph.
+
* DO NOT be defensive when answering questions.
−
 
+
* DO NOT lie or make up data when answering question.
−
DO NOT use excessive amount of animation.
 
−
 
 
−
DO NOT use colours at random.
 
−
 
 
−
DO NOT express excessive confidence through jokes and a familiar attitude.
 
−
 
 
−
DO NOT have elements on the slides that are not commented upon in the script.
 
−
 
 
−
DO NOT use the pointer excessively (if at all). Prefer an oral description of what is on the slide
 
−
 
 
−
DO NOT be defensive when answering questions.
 
−
 
 
−
DO NOT lie or make up data when answering question.
 
  
 
=Emphasize the scientific added value of a project=
 
=Emphasize the scientific added value of a project=
Line 166: Line 106:
 
Recommendations: Explain how your results could support the implementation of interventions directed to solve the problem you are dealing with in your presentation. Suggest the next steps in generating more knowledge or moving forward with action.
 
Recommendations: Explain how your results could support the implementation of interventions directed to solve the problem you are dealing with in your presentation. Suggest the next steps in generating more knowledge or moving forward with action.
  
 +
 +
<div style="display: inline-block; width: 25%; vertical-align: top; border: 1px solid #000; background-color: #d7effc; padding: 10px; margin: 5px;">
 +
'''FEM PAGE CONTRIBUTORS 2007'''
 +
;Contributors
 +
:Jakob Schumacher
 +
:Arnold Bosman
 +
:Yvan Hutin
 +
</div>
 
[[Category:General Communication]]
 
[[Category:General Communication]]

Latest revision as of 05:22, 14 April 2023

Words of advice

  1. Identify a single overriding communication objective (SOCO) adapted to your audience.
  2. Develop a storyboard: Start with the conclusion slide matched to the objectives, derive a recommendation slide on its basis and then prepare results, methods and introduction.
  3. Prepare visual aids with large fonts without “serifs”, good contrast and no more then seven lines per slide.
  4. Present digital information in tables and display analogical information on graphs. Add only the maps, pictures and graphics that serve the SOCO.
  5. Write a script with full sentences that take slide bullet points as starting point. Push excessive information to the script and the Q&A session.
  6. List potential questions and prepare answers.
  7. Rehearse over and over again with feedback from a public, and check timing.

Evaluation checklist

Summarized content

- Content targeted to audience
- Key concepts emphasized
- Details left aside
- Focus on a clear SOCO
- One verb / objective
- Parallel objectives / conclusions
- Limitations slide
- Data supporting the conclusions
- Evidence-based recommendations
- Sequential slides
- Efficient story telling
- 1 to 1.5 slide per minute


Effective visual supports

- Font size >20, =< 7 bullets
- Sufficient contrast, wise colours
- Informative, time, place person titles
- One graph / table / list per slide
- Non-sentence bullets
- No lonely bullets
- Parallel construction syntax
- Time sequence, time tags
- Graphs centred around one idea
- Optimized ink-to-data ratio
- No mix of digital / analogical info
- Standard tables with < 10 rows
- Numbers right-aligned, 1,000 dividers
- Rounding up
- No unnecessary graphic elements
- Map for geographical information

Harmonious delivery

- Good flow, not too fast, not too slow
- Understandable language
- Humble, social, respectful presenter
- Speech related to visual aids
- Speech adding to the slides
- Descriptions preceding analyses
- Time slot respected to the second

Answers to questions

- Floor handed over to the moderator
- Questions noted
- Constructive, open mind
- Question points answered
- Brief answers
- Conflict avoidance / resolution

DOs

- DO research your audience, who they are, what they like and what they do.
- DO prepare your talk like a story-telling exercise where problems get framed and solved.
- DO ensure the talk unfolds sequentially with ideas following each other naturally.
- DO aim at keeping the attention of the audience at all times.
- DO boil down the study to its core elements.
- DO think of slides as self-sufficient vectors of information that stand out by themselves.
- DO think about the meanings of colours and contrast.
- DO time yourself during rehearsals.
- DO prepare to address language barriers.
- DO manage challenges through the Acknowledge-Sympathize-Respond technique.
- DO behave like the listener you would like to have as a presenter when seated in the audience to listen to other talks.

DONTs

  • DO NOT go over time. Ever.
  • DO NOT add details that may jeopardize the dynamic of the exchange.
  • DO NOT add any element that is not essential to supporting the SOCO.
  • DO NOT tell them everything you know.
  • DO NOT write full sentences on your slides.
  • DO NOT use capitals letters for more than one word that deserves highlighting.
  • DO NOT try to communicate more than one idea per graph.
  • DO NOT use excessive amount of animation.
  • DO NOT use colours at random.
  • DO NOT express excessive confidence through jokes and a familiar attitude.
  • DO NOT have elements on the slides that are not commented upon in the script.
  • DO NOT use the pointer excessively (if at all). Prefer an oral description of what is on the slide
  • DO NOT be defensive when answering questions.
  • DO NOT lie or make up data when answering question.

Emphasize the scientific added value of a project

What was already known on this subject?

Introduction: Explain what the state of scientific knowledge was in this area before you did your project and why this project needed to be done.

What does this study add?

Conclusions: What do we now know as a result of this project that we did not know before?

What are the public health implications?

Recommendations: Explain how your results could support the implementation of interventions directed to solve the problem you are dealing with in your presentation. Suggest the next steps in generating more knowledge or moving forward with action.


FEM PAGE CONTRIBUTORS 2007

Contributors
Jakob Schumacher
Arnold Bosman
Yvan Hutin
Retrieved from "https://femwiki.org/index.php?title=Aide_memoire_for_oral_presentations_and_visual_aids&oldid=1761"

Contributors